MEETING DOCUMENTS
·
Use meeting
documents as productive and efficient meetings.
·
Two principal documents
(agenda and minutes)
1.
Agenda
o list of topics to be discussed (in order of
listing),
o names of participant
o agenda helps focus on the core topics,
o allows to control the pace and flow of a meeting,
o Identify important items to be acted upon.
o Meetings without published agendas seem unfocused
and unproductive.
DEVELOPMENT TEAM AGENDA
i.
Report by Mr.
Hamid on investigation of possible security software
ii.
Report by Ms.
Sara on development of database prototypes
iii.
Discussion of
possible hardware platforms
iv.
Review of
deadlines for project
v.
Agenda for next
meeting
2.
Minutes
·
protocols, the
written record of meetings,
·
particularly of
Boards of Directors and/or Shareholders of corporations,
·
kept by the
secretary of the organization.
·
overview of the
structure of the meeting,
·
starting with a
list of those present,
·
statement of the
various issues put before the participants, and each of their responses
thereto.
·
created the hearing
by a typist or court recorder at the meeting, who may record the meeting in
shorthand, and then prepare the minutes
·
then issue them
to the participants afterwards.
·
Alternatively,
the meeting may be audio recorded or notes taken, and the minutes prepared
later.
·
However, minutes
to be brief and concentrate on issues rather than being a verbatim report,
·
Minute taker
should have sufficient understanding of the subject matter to achieve goal.
TYPES OF MINUTES OF MEETING
Formal or informal.
·
required by
federal state, or local law, by-laws, charters, or regulations.
·
distributed among
the members before the next meeting,
·
and then
approved (sometimes after being amended)
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